05 Apr Tent Rental 101: Rain Plans for Outdoor Events
When hosting an outdoor or backyard event it’s fun to think about the setup, decoration, and even the food. However, you also need to have a rain plan in case of inclement weather. Otherwise, your event or celebration will quickly come to a halt! That’s why Classic Tents & Events is here — we can’t control the forecast but we can keep you covered! Beyond setting up a tent, there are various ways to create a safe and cozy environment for your guests. Check out our in-stock upgrades for tents that can be used to create rain plans for outdoor events!
In case of rain or chilly temperatures, sidewalls are essential. An easy addition to any of our tents, side walls create an enclosed space that will keep your guests cozy and dry, rain or shine. Should poor weather or wind arise, it will also keep any interior decorations and tablescapes safe. Our team is glad to add sidewalls to your entire tent, prior to the event. If you are hosting an outdoor event shortly after several days of rain, you might consider screen sidewalls to keep pesky bugs at bay. In combination with citronella candles, they will go a long way — a detail your guests are sure to notice and appreciate!
If the forecast is predicting rain for the majority or throughout the duration of your event, you will need a little extra help to keep the water from finding its way indoors. Tent gutters are equally easy for our crew of professionals to install, and will make a big difference should you encounter more than a drizzle. They will effectively divert rain away from the boundaries of the tent, preventing your event from getting bogged down and muddy. Even more so if you have multiple tents set up side-by-side.
Depending on the surface of your event space, flooring will be a saving grace. Grass or dirt will quickly soak up water, leaving you and your guests stuck in the mud. Event flooring, such as Dura Trac, will keep your guests safe from the muck and getting their heels stuck. It can also be covered with a variety of unique visuals to create a custom look. We also offer raised flooring, which is a better option for long-term tenting needs. They tend to bear the weight of heavy traffic better and will make it easier for you to maintain a clean environment.
At some venues, a short walk is required for guests to make it from the parking area to the event space, as well as between different areas of the event. In this scenario, covered walkways will be much appreciated by those in attendance. It will allow guests to leave their large umbrellas in the car, and to fully experience the event without any worries about getting wet. Depending on the walkway itself, it will also prevent anyone from slipping on a wet surface, a common issue with concrete sidewalks.
Dark and rainy events lead to slippery surfaces that are hard for guests to see. By renting the appropriate type and amount of lighting, you can create a much safer event space. Not only that, but it will ensure that the party doesn’t stop once the sun goes down! And that with siding, guests aren’t left in the dark. We offer a variety of lighting equipment that can be installed in and around the tent. For example, along walkways, over grand entryways, and inside the tent canopy.
In many instances, strong winds coincide with rain. Making tent weights an essential rental when creating rain plans for your outdoor events. What are tent weights? Made of concrete, they ensure that your tent won’t take flight when a large burst of wind strikes. Installed by our crew, they will be placed on the exterior of the tent and will not impede on the interior square footage. They are included in all of our backyard tent packages to ensure guests’ safety and that your event goes off without a hitch.
An added note: Classic Tents & Events recommends that you create an evacuation route. And that you have a clearly marked exit at any enclosed event. This will make exiting the tent safer for everyone in the event of an emergency. For this reason, we offer both printed and lighted signs, as well as fire extinguishers.
Do you need help creating rain plans for your outdoor events in Atlanta? Classic Tents & Events is ready to help. Get in touch with a member of our sales team to secure the best tent and tent accessories. Or for extra guidance!